Links

What a link is

A link connects an item, a Project or an Area of Focus to something outside NextAction: the web page you were reading, the email address of the person you are waiting on, a phone number, or a Notion page with your notes. Keep the reference next to the work so you do not have to hunt for it later.

What you can link to

• Web page. An address that starts with https:// or http://. It opens in a new tab.
• Email address. An address that starts with mailto:, such as mailto:name@example.com. It opens your email app.
• Phone number. An address that starts with tel:, such as tel:+15555550123. On a phone it starts a call.
• Notion page. A page address from Notion, from notion.so, app.notion.com or a notion.site address. It is labeled as a Notion page and opens in a new tab.

You do not choose the type. NextAction works it out from the address and shows it as a small label and icon next to the link. Any other kind of address is refused, so a link can never run a script or open a file on your computer.

Add a link

1. Open the item, Project or Area. On an Area, use the Links button on the Areas list.
2. Find the Links section. If there are none yet it says so.
3. Type or paste the address in Address. Add a Title if you want something friendlier than the address, up to 200 characters. The title is optional.
4. Choose Add link.

If the address is not allowed or is not in a valid shape, NextAction tells you and does not save it. While you process your Inbox you can add a link on the Clarify page, and when you start a new Project you can type links on the form before you save it.

Edit or remove a link

Choose Edit under a link to change its address, its title, or its Notes (up to 2,000 characters). Choose Save when you are done. Choose Remove to delete the link. Removing a link never touches the page or person it pointed to.

Limits

• An item, Project or Area can have up to 25 links. At 25, remove one to add another.
• An address can be up to 2,048 characters long and cannot contain spaces.
• The same Notion page can be linked only once on the same item, Project or Area.
• Links are listed in the order you added them. Reordering is not available yet.

Privacy

NextAction stores the address, title and notes you type and shows them back to you. It does not visit the address, so it cannot tell whether the page still exists and does not read the page. Your links are yours alone. Deleting an item, Project or Area removes its links, and so does deleting your data.

Related

See Projects, Areas of Focus and Alpha limitations.